Services

Event Planning

Meeting planners supervise and coordinate the strategic, operations and logistical activities necessary for the production of events.

Key responsibilities may include:

• Agenda development aligned with strategy
• Promotion/sponsorship idea generation
  (to drive attendance, increase funding)
• Securing facilities, negotiating contracts
  (hotels, meeting space, off-site venues)
• Food and beverage planning
• Registration coordination
• Rooming list management
• Meeting materials production (signs, programs, etc.)
• Audio visual production
• Speaker and VIP management
• Transportation management
• Onsite management to ensure execution of all details

On-site Management

From the initial stages to completion, we offer support every step of the way, ensuring you feel confident in your choices and that your project is a success.

Here are the things we take care of at the meeting venue so you can relax!

• Meeting materials arrival and placement (signs, programs)
• Conference bags (stuffing, staging for registration)
• Name tags (creation, stuffing)
• Registration coordination
• Meeting flow aligned with agenda
• Venue agreements on track
• Food and beverage management
• Daily room pick up for contracted hotels
• Audio visual supervision
• Speaker and VIP management
• Organizing Transportation
• Entertainment coordination at event

Training & Consulting

Many organizations are stretched – we are all trying to do more with less.  Sometimes this translates into asking employees to plan and implement events in addition to their regular assignments.

As skilled professionals, we are able to come along side your staff and help them learn the basics of event planning and implementation.  We can guide them through the process so that they develop acumen for the next event.

Realistically, some people are not geared to manage both strategy and detail.  As professional meeting planners, we will be there to assist your staff as they learn and also provide you with an honest assessment of their abilities in the area of meeting planning.

Training is customized to meet the needs of the organization as well as the individual(s).